Health and Safety Guidelines


Masks

To help keep all guests, staff, and volunteers and their families healthy, we encourage everyone—vaccinated and unvaccinated—to  wear a mask when inside any MSV building. Don’t have a mask handy? No problem, just ask for one at the Guest Services desk located in the galleries building lobby or at the Gate House entrance to the gardens (for visiting the Glen Burnie House). Masks are required indoors for unvaccinated visitors.


Youth and Family Programs

All participants in MSV youth and family programming are required to wear a mask during indoor programs. In accordance with CDC guidelines and state mandates, participants in K–12 public and private school outings at the MSV will be required to wear masks. Vaccinated participants in indoor programs for ages 18+ are strongly encouraged to wear a mask; masks are required for unvaccinated participants attending indoor adult programs. Participants in all outdoor programs are required to bring a face mask or covering with them to wear during check-in and as needed during certain portions of the program.


Physical Distancing

Your attendance/participation in any in-person event serves as an agreement to abide by physical distancing guidelines and wear a face covering or mask when requested to by the instructor or MSV staff. Participants in onsite programs acknowledge the contagious nature of COVID-19 and are voluntarily participating. If you are feeling at all unwell or have any flu like symptoms (cough, aches, sore throat, fever, etc.) please notify us that you will not be attending the program and the MSV will issue a full refund.



Privacy Policy


Statement of Privacy

Protecting your private information is our priority. This Statement of Privacy applies to www.theMSV.org and the Museum of the Shenandoah Valley and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to the MSV include www.theMSV.org. The MSV website is an organizational information and ecommerce site. By using the  MSV website, you consent to the data practices described in this policy.

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, accounting or membership/advancement) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you have comments or questions about out these policies, please email shudson@theMSV.org or call 540-662-1473, ext. 211.


Personal Information Collection


Personal Information Collected

The MSV has a strong commitment to internet privacy. We do not collect any “personally identifiable information” (e.g., data that may be used to identify, contact or locate a person such as name, physical address, email address and phone number) about you unless you voluntarily provide it to us. In general, when you visit our website and access information, we do not require you to register or provide personal identifiable information to us.

However, there are occasions when we will ask for additional information. For example, you may be required to register your name and email address and provide other information if you wish to receive e-newsletters, event information, participate in special initiatives or in surveys or contests. It is your choice to provide such information, and you may opt-out from receiving any of this type of information in the future.

Personally identifiable information such as your name, mailing address, email address, telephone number, and credit card information will be collected if you wish to become a member of the MSV online, register for MSV programs online, receive e-newsletters, or make online donations. Please be advised that we will never share your credit card information. Nor will we ever share your email address or other personal identifiable information provided unless otherwise authorized by you or as stated in this Privacy Policy.

Automatically Collected Information

Information about your computer hardware and software may be automatically collected by the MSV. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the MSV website.


Use of Information And Privacy Choices


Use of your Personal Information

If you provide the MSV with your personal identifiable information, we will not share that information with other organizations, unless you have otherwise authorized us to do so or as stated in this Privacy Policy.

The MSV does not sell, rent or lease its customer lists to third parties.

The MSV may share data with trusted partners to help perform statistical analysis and send you email or postal mail. All such third parties are prohibited from using your personal information except to provide these services to the MSV, and they are required to maintain the confidentiality of your information.

If you wish to be removed from one of our email lists or from receiving information from the MSV, you may opt-out at any time.

Links to Third Party Websites

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Third Party Advertising

Occasionally, the MSV will use third party advertising companies to service ads when you visit our website. These companies may use aggregated information (not including your name, address, or telephone number) about your visits to the MSV website  in order to provide advertisements about programs and events of interest to you.


Other Disclosures


The MSV may disclose your personal information, without notice, if required to do so by law or in the good-faith belief that such action is necessary to: (a) meet applicable law, regulation legal process, or enforceable governmental request; (b) detect, prevent or otherwise address fraud, security, or technical issues; (c) protect and defend the rights or property of  the MSV; and/or (d) act under exigent circumstances to protect the personal safety of users of the MSV, or the public.

SECURITY OF YOUR CREDIT CARD INFORMATION

All information provided to the MSV is transmitted using SSL (Secure Socket Layer) encryption. SSL is a proven coding system that lets your browser automatically encrypt, or scramble, data before you send it to us. We also protect account information by placing it on secure portions of our website that are only accessible by certain qualified employees of the Museum. Unfortunately, however, no data transmission over the Internet is 100% secure. While we strive to protect your information, we cannot ensure or warrant the security of such information.

If you do not wish to use our online payment options, registration payments, membership transactions, and donations may be made by contacting the MSV Guest Services Department at 540-662-1473, ext. 235, or in person in at the Guest Services Desk in the MSV.

Occasionally, the MSV will partner with another organization to present an event or program and the MSV website will include links to online ticket sales or registrations that are operated by third party companies. You should review the credit card security information and the privacy policies of those third party companies before making a purchase.

CHILDREN UNDER 13

The MSV does not knowingly collect personally identifiable information from children under the age of thirteen. If you are under the age of thirteen, a parent or guardian must initiate the requests from children under 13 on their behalf.

EMAIL COMMUNICATIONS

From time to time, the MSV may contact you via email for the purpose of providing announcements, promotional offers, alerts, confirmations, surveys, and/or other general communication. In order to improve our services, we may receive a notification when you open an email from the MSV or click on a link therein.

If you would like to stop receiving marketing or promotional communications via email from the MSV, you may opt out of such communications by clicking on the UNSUBSCRIBE button.

QUESTIONS; OPT-OUT

The MSV welcomes comments or questions on this Privacy Policy. We are dedicated to protecting your personal identifiable information and will make every reasonable effort to keep that information secure. If you have any questions or wish to opt-out, please contact us via email, phone or mail at:
Advancement Department

Museum of the Shenandoah Valley

901 Amherst Street

Winchester, VA 22601

membership@theMSV.org

540-662-1473, ext. 213

Opt-out requests should include “Opt-Out” in the email or letter subject line.

Any information you provide to us is covered by this Privacy Policy.

UPDATING YOUR INFORMATION

You can help the MSV ensure the accuracy of your information. If you have any changes to your physical address, title, email address, name, or phone number, please contact us via email, phone or mail at:

Advancement Department

Museum of the Shenandoah Valley

901 Amherst Street

Winchester, VA 22601

membership@theMSV.org

540-662-1473, ext. 213


Changes in this Privacy Policy

We may amend this Privacy Policy at any time. Any material changes in the way we collect, use, and/or share your personally identifiable information will be posted online. You are bound by such revisions and should therefore visit the page to review the current terms from time to time. Your continued use of the website constitutes an affirmative acknowledgement by you of the terms and modifications and your agreement to abide and be bound by the terms as modified.

Solicitation Disclosure Request

A copy of our current financial statement is available upon request by contacting the MSV at 901 Amherst Street, Winchester VA 22601 or at the following links: click here to download the audited Financial Statement; click here to download the most recent Form990, and click here to download the most recent MSV Annual Report.

Donor Privacy Policy

The MSV is committed to respecting the privacy of donors. The types of donor information that it collects and maintains are as follows: contact information to include name, address, telephone number and email address; giving information including information on events attended, publications received and special requests for program information; and information provided by the donor in the form of comments and suggestions. The MSV uses donors’ information to understand their interests in its mission and to update them on the organization’s plans and activities. This information is shared with staff, board members, volunteers and consultants only on a “need-to-know” basis. The organization also assures donors that their names and addresses will not be shared with any third party unless permission has been granted. If you have comments or questions about the MSV Donor Privacy Policy, please contact Sherry Hudson, senior director, institutional advancement at shudson@theMSV.org or 540-662-1473, ext. 211.



Refund Information


Program Refunds

Programs are held rain, snow, or shine, unless notified otherwise. Cancellations 5 days prior to the program or event date will be refunded, less 20% of the registration fee ($5 minimum). No refunds will be given for cancellations made 1-4 days prior to the program/event date. Allow ten business days for refund processing. Programs cancelled by the MSV due to low enrollment or inclement weather conditions will be refunded in full or given a full credit towards a future program to be used within the year.


Gardens at Night Concert Tickets

No refunds for Gardens at Night ticket purchases unless the concert is cancelled by the MSV. In all other instances, sales are final. Concert is rain/shine.



Event Rental Refunds


For cancellations received at least 180 days or more prior to an event, the portion of the rental fee already paid will be refunded less a 30% administrative fee. Allow ten business days for refund processing. Cancellations made less than 180 days to the event will result in forfeiture of the entire rental fee paid to date. Cancellations must be made in writing.



Photography Permission


While at the MSV, you may be filmed, videotaped, and/or photographed by an MSV employee or contract photographer. Your attendance/program participation serves as permission for the use of your image by the MSV and its constituents.



Artwork & Photography Policies


Sketching with Pencils in the Galleries

Sketching is permitted in the galleries. (Some loan and exhibition agreements may prohibit sketching, drawing, or painting. Such restrictions will be posted.) Only graphite pencils are allowed. Pens, markers, crayons, charcoals, colored pencils, chalks or pastels are not permitted. Please use only pencil sharpeners that will contain any shavings.

Please use firm drawing boards, clipboards, and sketch pads as support. These may not exceed 18 x 24 inches. Guests may not use easels.

Painting in the Gardens

Painting in oil, acrylic, tempera, pastel, or watercolor is permitted in the gardens during public hours. Sketching is also permitted. Please keep materials contained and dispose of any waste in proper receptacles. Please use an easel, firm drawing board, or other firm surface as support.

Please do not enter planting beds. We request that painters refrain from interrupting or impeding tour groups or programs. Please check at the Gatehouse for information regarding the day’s events.

Groups

Groups of three or more individuals intending to draw or paint must make a reservation by contacting Director of Education Mary Ladrick mladrick@theMSV.org or call 540-662-1473 ext. 224. Please check in at the Guest Services desk upon arrival.

Photography at the Museum

The MSV encourages its guests to take casual photographs and videos of their visit for their own personal, non-commercial use.  These photographers do not need to sign this policy.

All commercial photographers must pay a location fee to use the gardens for photo shoots (see below).

There are some photography restrictions for all photographers at the MSV:

  • Depending on the exhibition, photography may be prohibited in the Changing Exhibitions Gallery. Such restrictions will be posted.
  • In the galleries, only non-flash photography is permitted.
  • Tripod or monopod use is limited to the gardens and is not permitted in the galleries. Advance reservations/permissions are not required for personal, non-commercial tripod/monopod use.

To take photos at the MSV, amateur photographers/ videographers must purchase general admission to the MSV or be MSV Members. Admission fees are not required on free-admission days.

Please Note:

  • All photography is at the discretion of the MSV.
  • All wedding photography is considered commercial and a location fee of $100/hour is required, as are advance reservations. Email or call 540-662-1473, ext. 217 to make arrangements.
  • Product photography is not permitted.
  • Commercial filming and commercial photography/photo shoots are permitted by appointment only and permission is granted at the discretion of the MSV. Location fees are required, and certain restrictions may apply. For information about commercial photography and filming, email or call 540-662-1473, ext. 217.

If you are interested in drawing or painting in the galleries and would like more information, please download and sign the following Application Form and submit it to the MSV Admissions Desk or Gatehouse:

Application Form



No Pets Please


Only service animals are permitted inside the gardens and galleries. Please do not bring your pets with you.